Be sure to set aside some time to get setup before the session starts. The list below is a good place to start:
What you need to host an experience:
Laptop: This allows you to view and control what we call the ‘group view’ that will be seen by all participants. Note: You can also use a shared device, like a Cisco Webex board or a Microsoft Surface Pro. These tend to have older browsers, so ensure you test on them prior to your session.
Phone: You, along with other participants, will need a modern smartphone to join your group as a participant in the group. No app download required.
Tip: We recommend bringing your power cable for your laptop and ensuring your devices are charged before the session starts. Don't want that power draining!
Setting up the technology
Now that you have decided on a location, please see the two options below to support the setup:
In a meeting room: Every meeting room is different, all you will need is the ability to connect your laptop to the TV, monitor, or projector available. We recommend creating a layout that is encourages discussion, such as a circular table with everyone facing inward.
On a video call: Running the session on your organisations video calling software will require you as the host to share your screen with the participants, including your audio. This allows participants to both see and hear the content of the experience. Read more about setting up your session for a video call here.
Tip: We recommend taking a practice run with the technology before you start your session with the group, especially if you haven’t before connected in a meeting room or shared screen/audio on a video call.
All done?