The person who runs your experience usually isn't the person who built it. Host notes are how you tell them what you know — why an activity is there, what a good answer sounds like, what to say if the room goes quiet.
Notes are written once, against individual activities, and then show up in two places: on the host's phone during the session, and on a printable session outline.
Writing notes
Open your experience and go to the Content tab.
Select an activity.
Below the activity, expand Host notes.
Write what the host needs to know.
Every activity type can have notes. The panel is collapsed when there's nothing in it and opens automatically when there is, so you can click through a section and see at a glance which activities you've briefed.
Notes take formatting — lists, bold, links — so a note can be a short script, a set of prompts, or a reminder about timing.
What hosts see during a session
Hosts read notes from the Agenda tab of their group controls. It shows the whole agenda, not just what's on screen, because a host glancing at their phone mid-video is usually working out what comes next.
The current activity's notes are always open. Any other activity can be expanded, and activities you left no notes on are dimmed. More on the host controls in Pause and manage an experience.
Printing a session outline
The session outline is the whole experience on paper: what's on the group screen, section by section, with your host notes alongside.
It exists because preparing to host and running the session are two different jobs. Before the day, a host can read the outline end to end and see how the session is shaped — how long each section runs, what they'll be asked to say, where the group does the work. On the day, it keeps their attention on the room instead of a screen, and they can mark it up as they go. It's also the most useful thing to put in front of someone you're briefing to host for the first time.
Open the experience on the Content tab.
Click the printer icon beside Agenda, at the top of the agenda rail.
Choose your options, then click Print PDF.
Two options are worth knowing:
Start each section on a new page — easier to hold a section at a time, at the cost of paper.
Leave space for handwritten notes — adds a blank column for the host to write in as they go.
Two things about the session outline
It prints what you're looking at, including unpublished changes. You can print a draft to rehearse with before anything is live.
It only includes what's on the group screen. Copy that appears on participants' own phones is left out — it's on their devices, not the host's to read aloud. Activities like that are marked so you know the omission is deliberate rather than a gap.
If the experience has more than one language, the session outline prints in whichever language you have selected.
Getting hosts ready
Hosts don't have to wait for a printout: the session outline is offered on the page their session link opens, with the agenda's timings and your notes. Either way, notes and an outline work best alongside a proper handover. See Onboarding your hosts for success.